August 22 – 25, 2018

Georgia World Congress Center | Atlanta, GA| USA

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IWF Exhibitor Housing & Registration  


Please be aware that Experient is the ONLY official housing provider for IWF. Your room rates and availability for reservations are only guaranteed when you book your room through Experient.

Staying in the IWF 2018 hotel block strengthens the show and increases the benefits to you, the exhibitor.  When choosing where to stay for IWF 2018, please consider these important points:

 

•  Staying within the IWF hotel block puts you where your customers are outside of show hours, creating opportunities for  “Business After Hours”.  Don’t forget the value of that conversation at the breakfast buffet, bar or elevator.  Many hotels in the IWF block are also offering discounts for hospitality events or sponsorships aimed at your customers staying in the same hotel.

•  You get the best rates in the downtown hotels – guaranteed - and complimentary shuttle service between all downtown and midtown hotels and the convention center when you book within the block.

•  Booking your hotel within the IWF block strengthens our ability to negotiate low room rates for you and your customers coming to the show, keeping IWF more affordable for everyone.

•  Hotel reservations made outside of the official hotel block may put you at risk. Other vendors cannot provide the same benefits and protection offered by booking through the official housing provider.  In the past we have received reports of individuals who encountered challenges upon checking into the hotel with reservations made through unofficial vendors – including increased room rates and, worst case, no reservations upon checking in. Do not risk arriving at your hotel only to discover your reservation did not exist or your deposit has been lost! 

Please take a moment to review the housing brochure listing the hotels within the IWF room block.  Booking your hotel room is easy through the online registration and housing portal accessed through your exhibitor dashboard, or by calling 1-800-803-5486 or emailing IWF.EXHIBITOR@experient-inc.com .  Experient representatives are waiting to find you the best room available for the show.
 
If you are contacted by a travel company other than Experient, please immediately notify Show Management by calling 404-693-8333 or email IWF.EXHIBITOR@experient-inc.com.

 
 
IWF 2018 Exhibitor Housing will open on October 23th with the IWF Seniority Housing Process. (link to www.iwfatlanta.com/exhibitor/SeniorityHousingProcess)  
 
The process is based on an exhibiting company's seniority, calculated by assigning one point for each show (IWF or WWE) the exhibitor has participated in starting with 1970 for a maximum of 24 points.
 
All contracted Exhibitors will be sent an email in mid-October with instructions for logging in to the Hotel Request a Block website on their activation date.  Exhibitors will be able to log in according to the schedule below. Once your company's seniority group has been activated, you can request rooms on that and any of the subsequent days of the seniority housing process. On or after November 6, 2017, room reservations will be accepted by phone, fax, internet or mail from all exhibitors.
 
Note: if your seniority group has not been activated, you will not be able to log in. Please return on or after the date listed for your group.  If you have questions regarding your seniority, please email exhibitorservices@iwfatlanta.com.
 
IWF Seniority Housing Process Schedule
You may log in beginning at 9:00 am on the day their seniority group is listed and any subsequent day.


 
Day Date / Time Seniority Group
    Monday    October 23, 2017, 9:00 am EST            24 through 16
   Tuesday    October 24, 2017, 9:00 am EST            15 through 10
 Wednesday    October 25, 2017, 9:00 am EST              9 through 4
  Thursday    October 26, 2017, 9:00 am EST              3 through 1
     Friday    October 27, 2017, 9:00 am EST  New Companies (Seniority 0)

 

After November 6th, Exhibitor Housing and Registration can be managed through one convenient portal.  Once your hotel block request has been approved, you will be able to log into a single group summary page to register your personnel and assign them rooms.  Individual exhibitors needing only a few rooms can secure their hotel rooms and badges directly from the Exhibitor registration site as well without having to request a block.  A credit card will be needed to guarantee the rooms, but no deposit is necessary at this time. 
 
IWF 2018 HOTEL LOTTERY
 
Because the Omni at CNN Center, Embassy Suites Centennial Olympic Park, the Glenn Hotel and the Hilton Garden Inn are located very close to the Georgia World Congress Center and therefore are in high demand, we hold a lottery drawing for rooms at these hotels. If you would like to participate in the lottery for rooms at one or all of these 4 hotels, you will be able to indicate so as part of the online seniority housing request process.  You can request up to 30 rooms at the Omni or 15 rooms at the Glenn, Embassy Suites and Hilton Garden Inn.  The drawing will take place on November 1th, 2017 and the winners will be notified by November 3rd, 2017. 
 
You must still complete a block request to ensure rooms are reserved for your personnel.  If you are chosen for one of the hotels in the lottery drawing, your block will automatically be moved / adjusted accordingly from your regular block
request.

 
If you have questions or need assistance, the Experient IWF Customer Service desk is open from 9:00 am – 5:00 pm EST.  You can call 800-803-5486 (domestic) or ++301-662-7319 (International) or email to IWF.EXHIBITOR@experient-inc.com.  You can also email IWF Show Management at lch@iwfatlanta.com with your housing and registration questions.  
 
 

 

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